Export & Administrative Assistant

Insta-Pro International is a global leader in the manufacture of extrusion and pressing equipment for processing oilseeds, grains, pet food and fish feed.  Based in Grimes, IA, we have over 50 years of history in providing value-added, unique processing solutions for small to medium processing needs.  Our entrepreneurial spirit and focus on growth offer an exciting work environment where our employees contribute directly to the success of our company.

The Export and Administrative Assistant position will be located at our Grimes, Iowa Headquarters. The right candidate should have strong communication and organizational skills.

Primary Responsibilities

  • Prepare proforma invoices/quotations for Sales, Nutrition, and Service teams
  • Enter international sales orders into Fishbowl system upon receipt of funds or agreement on open account terms
  • Prepare all necessary shipping documentation/labeling required for international and domestic shipments
  • Communicate with sales, customers, forwarders, customs, etc. regarding freight/shipments
  • Prepare cargo insurance certificates and/or arrange insurance with carriers
  • Arrange pre-shipment inspections as needed
  • Maintain weekly order status report, facilitate order status meetings, and send updates to sales representatives
  • Answer and direct phone inquiries
  • Assist departments with various administrative projects
  • Maintain common areas and general office cleanliness



  • Associate’s or Bachelor’s Degree in Business related field and/or 1-3 years Administrative or Exporting roles, or equivalent combination of experience and education
  • Proficient in Microsoft Office Suite
  • Experience with Salesforce and FishBowl preferred
  • English language required; Spanish or French a plus
  • Eligible to work in the USA


  • Insta-Pro provides a competitive salary package and bonus program as well as a strong benefits package with an excellent 401K program, health, dental, vision, life and disability coverage.


Please forward your Resume in confidence to

Joanne Nikles

VP, HR/Administration

Insta-Pro International

2100 SE Gateway Dr, Ste 500

Grimes, IA 50111


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